Skip to content
PSOPostSignOff
Start free

Updated Oct 2026

Edit a post before it publishes

You can change a post’s text, hashtags or sign-off any time before it publishes. That works while it’s in Needs approval and after it’s Approved.

Before you start

The post must not be posted yet. Once a post publishes, its words are locked. None of the editing tools on this page work for it. See Posted content is locked, below.

One thing to know about approved posts. If you change the text, hashtags or sign-off of an approved post, it goes back to Needs approval. You’ll need to approve it again before it can publish.

Steps

  1. Open Posts in the sidebar, then open the post you want to edit. This takes you to the post’s page. Every platform version of the post lives there. It opens on the All channels tab.
  2. Select the tab for the platform version you want to edit. Each tab shows the platform’s icon, its name and a colored status dot. A yellow ! means that version needs your attention.
  3. Edit the text in the editor. The toolbar above it has bold, italic, strikethrough, bullet and numbered lists, and links. Select # to put a hashtag sign where your cursor is.
  4. Select Save. It sits next to the character counter, below the editor. It stays off until you’ve changed something.

When you save, you’ll see Saved. If the post was approved, you’ll see this instead: “This post went back to Needs approval because it was edited after approval. Approve it again to publish.” A note also stays at the top of the post’s page: Edited after approval, with “It went back to Needs approval — approve it again to publish.”

If your brand has compliance review turned on, saving runs the check again on your new text. You don’t need to select Analyze yourself. See Run a compliance check before approving.

You can also approve without saving first. Approve saves your edits, then approves.

Hashtags

Your hashtags show as chips below the editor, after the label “Hashtags (added to the end of your post):”. To remove one, select the × on its chip. To add one, type it in the Add hashtag box and press Enter.

Hashtag changes save right away. There’s no confirm step and no separate Save. On an approved post, that also sends it back to Needs approval.

Sign-off

If your brand has a sign-off, it shows in a row below the hashtags.

  • To leave it off this post, select the × next to the sign-off text. The row then says “Sign-off is off for this post.”
  • To put it back, select Add sign-off.

Sign-off changes count as edits. They don’t stick until you select Save.

Character counter and live preview

Below the editor, a counter shows how long the post is for that platform. For example: 142 / 280 for Twitter / X · includes sign-off and hashtags. The count includes your sign-off and hashtags, not only the text you typed. On Twitter / X, every web link counts as 23 characters, no matter how long it really is.

The bar turns yellow when you’re close to the limit. It turns red when you go over, and the counter shows how many characters you’re over.

Going over doesn’t stop Save. But it does stop Approve. A version that’s too long can’t be approved until it fits. Shorten it first.

Next to the editor, a live preview shows about how the post will look on that platform. It updates as you type. On a phone, switch between Edit and Preview at the top.

If you leave with unsaved changes

Say you switch to another platform tab, go to another page, or switch brands in the header before you save. You’ll see Unsaved changes with three choices:

  • Save and continue keeps your edits, then goes on.
  • Discard changes throws your edits away, then goes on.
  • Cancel keeps you where you are.

Original and edited text

Some links open a post on a smaller screen headed Post Detail. One example is Open post page → in the History drawer. There, select Edit to open a box with two sides. Your AI-written Original text is on the left. You can’t change it. Make your changes on the right, under Edited. Select Save Changes to keep them, or Cancel to drop them.

Editing never overwrites the original. The app keeps both, so you can always see what changed.

Version history

Each post keeps a list of its earlier versions. A new entry is added when the post is made, when you save new text, and when you use an AI alternative. A new platform version gets an entry too. The list keeps the first version plus the 19 most recent.

On the post’s page, select History among the post’s buttons. The Version history panel opens. Each entry shows where it came from, like Generated, Edited or Alternative, and when. Select Revert on an entry to load it into the editor. You’ll see Reverted, with an Undo button. Nothing is saved until you select Save.

On the Post Detail screen, open the History list and select Restore on an entry. You’ll be asked “Restore this version?” with the note “Your current edits will be overwritten with this version’s content.” Confirm, and that version is saved right away. You’ll see “Version restored”, or “Restore failed” if it didn’t work.

Posted content is locked

Once a post publishes, its editing tools turn off for that platform version. The text is read-only. You can’t add or remove hashtags or change the sign-off. Revert is gone too. In their place you’ll see:

“Posted content is locked — the published record can’t be edited.”

This is on purpose. The published record has to match what really went out. Approved posts that haven’t published yet can still be edited. Only posting locks them.

Add a platform version

Is a platform connected, but this post has no version for it yet? Select + Add channel next to the platform tabs. Then pick the platform from the list. This adds a new draft version. It doesn’t publish anything on its own. You’ll see “Draft added — review and approve it to include this channel”. If the post already has a version for that platform, adding it again fails with “Group already has a {platform} post”.